A User represents an access to Alpana Server, with its associated Roles and Permissions.
Users can manage some of their own properties by editing their Profile.
To manage Users, go to the Administration > Users page :
Some Users exist by default in Alpana Server.
They cannot be deleted.
Host default User
When installing Alpana Server, an administrator user is created with some default credentials :
Tenants default User
When creating a Tenant, an administrator user is created with some default credentials :
Creating a User
Manual User creation
To create a new User, click Create new user :
Then fill-in the User form (see below Edit User).
Mass import of Users
Instead of manually creating Users one by one, you may wish to import many Users at once.
Alpana Server allows to import a list of Users from an Excel file.
Download a sample Excel file
To prepare your User import, you can download a sample Excel file.
Click Excel operations > click here to download sample import file :
This downloads an Excel file called
ImportUsersSampleFile.xlsx inside your web browser.
This file contains the correct field names and some sample import.
Prepare your Excel file
Delete the sample import and add your own users’ informations.
To assign multiple Roles, write the desired list of Roles separated by commas
Import Users from Excel
Click Excel operations > Import from excel :
The list of Users are presented in a paginated table displaying their main properties, which all can be used to sort the list :
Filtering the list
The top bar also contains filters and advanced filters :
Using the Search… bar, you can search users by username, name or e-mail :
You can search for Users who are currently Locked.
This can let you as an admin to unlock them quickly.
You can filter the list by Roles :
Filter by Permissions
You can filter Users by which permissions are active :
Click Select permissions in the top bar :
Then select the required Permissions and click Select :
Editing a User
To Edit a User, click the Actions > Edit button :
User properties contain two tabs :
- User informations : all the User’s properties, see below
- Roles : the Roles assigned to the User
Name and profile properties
User profiles have the following properties to describe them :
- Name : the first/given/forename
- Surname : the last/family/surname
- Email address : a valid e-mail address
- Phone number
- User name : the name the User will use for logging in
You can Set random password or specify a password explicitly yourself :
The option Change password on next login forces the user to change their password the next time they will log in :
Active / Activation e-mail
You can select if the User is already Active and/or if they should receive an Activation email that will confirm their account creation :
A User goes on Lockout when they have tried to connect with an incorrect password too many times in a row.
This is a security measure that can be disabled individually for users.
From the Roles tab, you can assign the desired roles to the User :
Users’ permissions can be overridden from their Role.
Click Action >_ Permissions_ :
Check the desired permissions, as described in the corresponding chapter.
Exporting Users lists
For administrative purposes, it can be useful to export the list of Users.
Alpana Server lets you export the list of created Users to an Excel file.
Click Excel operations > Export to Excel :
Your web browser will download the Excel file with the full list of Users and their properties :
- User name
- Phone number
- Email address
- Email confirm
- Creation time
Deleting a User
To delete a User, click Action > Delete :